Privacy Policy

1. Introduction and Scope

IGIVU LLC (“IGIVU,” “we,” “our,” or “us”) is committed to transparency about how we collect, use, share, and protect information about individuals who interact with our website, services, and business operations. This Privacy Policy applies to all information collected through our website (igivu.com), our marketing and outreach activities, our client and prospect communications, our event and project documentation, and any other digital or physical touchpoints through which we engage with individuals.

By visiting our website, submitting a form, engaging with our services, or interacting with IGIVU in any capacity, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described herein, please discontinue use of our website and services.

This policy is designed to be comprehensive and to protect IGIVU’s legitimate business interests while being transparent with individuals whose information we process. We reserve all rights described herein to the fullest extent permitted by applicable law.

 

2. Information We Collect

2.1 Information You Provide Directly

We collect information that you voluntarily provide when you:

  • Submit a contact form, quote request, or consultation booking on our website
  • Email, call, or message us directly
  • Enter into a contract or business relationship with IGIVU
  • Participate in events, demonstrations, or activations facilitated by IGIVU
  • Subscribe to our newsletter or marketing communications
  • Apply for employment or submit a vendor inquiry

This information may include your full name, job title, company name, business email address, phone number, mailing address, project requirements, budget information, and any other details you choose to share with us.

 

2.2 Information Collected Automatically

When you visit our website, we automatically collect certain technical information including but not limited to:

  • IP address and approximate geographic location
  • Browser type, version, and operating system
  • Pages visited, time spent on pages, and navigation paths
  • Referring URLs and search terms
  • Device type and screen resolution
  • Cookies and similar tracking technologies

 

2.3 Information from Third-Party Tools and Technology Partners

IGIVU uses third-party tools and technology platforms to identify, analyze, and engage with individuals who visit our website. This includes the use of website visitor identification services such as RB2B and similar platforms that may identify the company or individual associated with a website visit based on IP address, device fingerprinting, or other commercially available data signals.

Through these tools, we may collect or receive:

  • Name and job title of website visitors
  • Company name and industry
  • LinkedIn profile information where publicly available
  • Firmographic data including company size, revenue, and location
  • Behavioral data indicating pages visited and content engaged with on our website

By visiting our website, you acknowledge and consent to our use of such visitor identification technologies. If you do not wish to be identified through these tools, you may use privacy-focused browsers, VPN services, or opt out of data brokers that supply information to such platforms. IGIVU is not responsible for the independent data collection practices of third-party identification platforms.

 

2.4 Information from Public Sources and Social Media

We may collect publicly available information about individuals and organizations from sources including LinkedIn, company websites, press releases, industry databases, conference attendee lists, and other publicly accessible platforms. This information is used for legitimate business development, outreach, and relationship management purposes.

 

2.5 Information from Google Ads and Marketing Platforms

We use Google Ads and associated advertising platforms to run paid search and display campaigns. These platforms collect data about individuals who interact with our advertisements including click behavior, conversion actions, and audience demographics. This data is governed by Google’s own privacy policies in addition to this policy.

 

3. How We Use Your Information

IGIVU uses the information we collect for the following purposes:

3.1 Business Operations and Service Delivery

  • To respond to inquiries, quote requests, and consultation bookings
  • To provide, manage, and fulfill our XR rental, content creation, and training services
  • To communicate with clients about project status, deliverables, and support
  • To process payments and manage billing
  • To fulfill contractual obligations

 

3.2 Sales and Business Development

  • To identify potential clients and business partners who may benefit from our services
  • To conduct outreach to prospects identified through our website, industry events, third-party tools, and publicly available sources
  • To personalize sales communications based on a prospect’s company, role, and indicated interests
  • To manage relationships through our CRM system (HubSpot)
  • To send targeted email sequences through email automation platforms including Instantly.ai

 

3.3 Marketing and Communications

  • To send promotional emails, newsletters, and product updates to individuals who have consented or who represent organizations with a legitimate business interest in our services
  • To run paid advertising campaigns on Google, LinkedIn, and other platforms
  • To retarget website visitors with relevant advertising across the web
  • To analyze the effectiveness of our marketing campaigns

 

3.4 Content, Media, and Portfolio Use

IGIVU reserves the right to use photographs, videos, testimonials, project descriptions, case studies, and other media captured during or related to events, activations, demonstrations, and client engagements for the following purposes:

  • Publication on our website, including case studies and portfolio sections
  • Use in marketing materials, sales presentations, and pitch decks
  • Publication on social media platforms including LinkedIn, Instagram, YouTube, and others
  • Use in Google Ads, LinkedIn Ads, and other paid advertising campaigns
  • Inclusion in press releases, media coverage, and public relations materials
  • Use in blog posts, articles, and educational content
  • Inclusion in award submissions, industry publications, and conference presentations

Where IGIVU captures or receives media related to a client engagement, we will make reasonable efforts to notify the client of our intended use. However, individuals and organizations that engage IGIVU for services agree that IGIVU may reference the existence of the engagement, describe the nature of services provided, and use non-confidential media from the engagement for the purposes listed above, unless a specific written confidentiality agreement prohibits such use.

If you do not wish your company name, project details, or media to be used in IGIVU’s marketing materials, you must notify us in writing prior to or at the time of engagement. Requests made after publication will be considered on a case-by-case basis but IGIVU is not obligated to remove already-published content.

 

3.5 Analytics and Product Improvement

  • To analyze website traffic, user behavior, and conversion patterns
  • To improve the design, content, and functionality of our website
  • To understand which services and content resonate with our audience
  • To make data-informed decisions about our marketing and business strategy

 

4. How We Share Your Information

IGIVU does not sell your personal information to third parties. However, we share information with the following categories of recipients in the course of our normal business operations:

4.1 Technology and Service Providers

We share information with third-party vendors and platforms that help us operate our business, including:

  • HubSpot (CRM and marketing automation)
  • Google (advertising, analytics, and workspace tools)
  • Instantly.ai (email outreach and automation)
  • RB2B and similar visitor identification platforms
  • LinkedIn (advertising and outreach)
  • WordPress and Elementor (website infrastructure)
  • Stripe (payment processing)
  • Cloudflare (security and performance)
  • Zoom, Microsoft Teams, and other communication tools

These providers are permitted to use your information only as necessary to provide services to IGIVU and are contractually required to maintain appropriate security standards.

 

4.2 Business Partners and Subcontractors

In the course of fulfilling our services, IGIVU may engage subcontractors, on-site technicians, content creators, and other business partners. We share only the information necessary for these parties to perform their specific roles. These parties are bound by confidentiality obligations.

 

4.3 Legal and Regulatory Disclosure

We may disclose your information when required by law, court order, or regulatory authority, or when we believe disclosure is necessary to protect the rights, property, or safety of IGIVU, our clients, or others.

 

4.4 Business Transfers

In the event of a merger, acquisition, sale of assets, or other business restructuring, your information may be transferred to the acquiring entity as part of that transaction.

 

5. Cookies and Tracking Technologies

Our website uses cookies, pixels, and similar tracking technologies to operate, analyze, and improve our services. These include:

  • Essential cookies required for website functionality
  • Analytics cookies (Google Analytics) to understand user behavior
  • Advertising cookies for retargeting and campaign measurement
  • Third-party cookies from platforms including Google, LinkedIn, and RB2B

You may control cookie preferences through your browser settings. However, disabling certain cookies may affect the functionality of our website. By continuing to use our website without modifying your cookie settings, you consent to our use of cookies as described herein.

 

6. Email Outreach and Commercial Communications

IGIVU conducts email outreach to individuals and organizations that we believe may have a legitimate business interest in our services. This outreach may be based on:

  • Direct inquiries and form submissions
  • Website visits identified through visitor identification technology
  • Publicly available professional information including LinkedIn profiles and company websites
  • Industry event attendee lists and publicly shared contact information
  • HubSpot CRM records of past clients and prospects

Our outreach emails include an unsubscribe mechanism. Recipients who unsubscribe will be removed from future marketing communications within a commercially reasonable timeframe. Transactional communications related to active service engagements are not subject to unsubscribe requests.

IGIVU’s email outreach practices are conducted in compliance with the CAN-SPAM Act and other applicable email marketing regulations. We do not send unsolicited bulk email to consumer email addresses.

 

7. Data Retention

IGIVU retains personal information for as long as necessary to fulfill the purposes described in this policy, maintain business records, comply with legal obligations, and resolve disputes. Specifically:

  • Client and project records are retained for a minimum of seven (7) years
  • Prospect and lead data is retained for up to three (3) years from last interaction
  • Website analytics data is retained per the settings of our analytics platforms
  • Financial and transactional records are retained per applicable legal requirements

When information is no longer needed, we take reasonable steps to securely delete or anonymize it.

 

8. Data Security

IGIVU implements commercially reasonable technical and organizational security measures to protect the information we hold against unauthorized access, disclosure, alteration, or destruction. These measures include encrypted data transmission (HTTPS), Cloudflare security protection, access controls, and vendor security requirements.

However, no method of data transmission or storage is completely secure. IGIVU cannot guarantee absolute security and is not liable for unauthorized access resulting from circumstances beyond our reasonable control. In the event of a data breach that affects your personal information, we will notify affected individuals as required by applicable law.

 

9. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights with respect to your personal information:

  • The right to access the personal information we hold about you
  • The right to correct inaccurate or incomplete information
  • The right to request deletion of your personal information, subject to our legal obligations and legitimate business interests
  • The right to opt out of marketing communications
  • The right to object to processing based on legitimate interests
  • The right to data portability where technically feasible

To exercise any of these rights, please contact us at [email protected] or [email protected]. We will respond to requests within thirty (30) days. Please note that certain rights may be limited where we have a legal obligation to retain data or a legitimate business need that overrides the individual right.

California residents may have additional rights under the California Consumer Privacy Act (CCPA). IGIVU does not sell personal information as defined by the CCPA. For CCPA-specific requests, please contact us using the information provided above.

 

10. Children’s Privacy

Our website and services are directed exclusively at business professionals and organizations. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected information from a minor, we will take steps to delete it promptly.

 

11. Third-Party Links and Platforms

Our website may contain links to third-party websites, platforms, and resources. IGIVU is not responsible for the privacy practices of these third parties and encourages you to review their privacy policies independently. Our inclusion of a link does not constitute an endorsement of the linked party’s privacy practices.

 

12. International Visitors

IGIVU is headquartered in the United States and our services are directed primarily at US-based organizations. If you access our website from outside the United States, please be aware that your information will be transferred to and processed in the United States, where privacy laws may differ from those in your jurisdiction. By using our website, you consent to this transfer and processing.

IGIVU does not specifically target individuals in the European Economic Area or United Kingdom and does not represent that our practices comply with GDPR. If you are located in the EEA or UK and have concerns about our data practices, please contact us directly.

 

13. Website Visitor Identification — RB2B and Similar Tools

IGIVU uses RB2B, a website visitor identification platform, and may use similar tools to identify businesses and professionals who visit our website. These tools work by matching IP addresses and device signals to commercially available business contact databases.

When such tools identify a visitor, IGIVU may receive information including the visitor’s name, job title, company, and LinkedIn profile URL. This information is used solely for legitimate B2B sales and marketing outreach — specifically to contact individuals who have demonstrated interest in our services by visiting our website.

If you visit our website as a business professional, you may be identified through these tools. This constitutes notice of that practice. If you are uncomfortable with this identification, you may:

  • Use a VPN or privacy-focused browser to mask your IP address
  • Opt out of data broker databases that supply information to visitor identification platforms
  • Contact us directly at [email protected] to request removal from our outreach lists

IGIVU’s use of visitor identification technology is limited to B2B outreach and is not used to identify consumers or individuals accessing our website for personal purposes.

 

14. Event, Project, and Media Content Rights

IGIVU regularly documents its work through photographs, videos, screenshots, testimonials, and written descriptions. By engaging IGIVU’s services, clients and event participants acknowledge and agree that:

  • IGIVU may capture media during service delivery including event activations, training sessions, demonstrations, and installations
  • IGIVU may reference client names, company names, and project outcomes in case studies, portfolio pages, and marketing materials
  • IGIVU may publish media from engagements on its website, social media channels, YouTube, and in advertising materials
  • IGIVU may share project details, outcomes, and media with prospective clients, investors, and media organizations as part of its business development activities
  • IGIVU may include client and project references in award submissions, speaking proposals, and industry publications

Clients who wish to restrict IGIVU’s use of their name, media, or project details must notify IGIVU in writing prior to the commencement of services. A confidentiality addendum to the service agreement will be required. IGIVU reserves the right to charge an additional fee for confidential engagements where anonymizing the work creates a significant competitive disadvantage for IGIVU’s portfolio.

Testimonials and quotes used in IGIVU’s marketing materials are used with the implied consent of the individual who provided them, unless that individual has revoked consent in writing. IGIVU will honor written requests to remove specific quotes or testimonials within a commercially reasonable timeframe.

 

15. Changes to This Privacy Policy

IGIVU reserves the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. For material changes, we will make reasonable efforts to notify affected individuals through email or a prominent website notice. Your continued use of our website or services following the posting of changes constitutes acceptance of the updated policy.

We encourage you to review this policy periodically to stay informed about our practices.

 

16. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy or our data practices, please contact us:

 

IGIVU LLC

General Inquiries: [email protected]

Website: https://igivu.com

We will respond to all privacy-related inquiries within thirty (30) business days.